Assistant Property Manager

Posted By: Mike Mcconnell Career Center ,

Higwoods Properties - Are you ready to join an exciting, growing and well-established company that honors integrity, recognizes hard work, rewards achievements and fosters career growth?    If you are, Highwoods Properties, a large, publicly traded full-service real estate company, may be your next and best career move.  Our company offers a dynamic, fast-paced environment that promotes teamwork, creativity and collaboration.  Take the next step and see what Highwoods is all about.  Currently, we are seeking a qualified individual to join us in our Orlando Division as an Assistant Property Manager

Selected candidate will assist the Property Manager with the overall operation and financial success of an assigned portfolio of office properties located in the Orlando area. 

Responsibilities will include:

 

  • Receive customer requests/concerns and coordinate a timely response
  • Work with vendors (ex. landscaping, janitorial, etc.) under the guidance of an assigned Property Manager
  • Prepare contracts and maintain contract summaries
  • Field, track and respond to customer service requests in a timely and thorough manner
  • Assist in the development of operating and capital budgets
  • Review and code invoices and forward to assigned Property Manager for final approval
  • Prepare Purchase Orders (PO) as required
  • Follow up with customers for non-payment of miscellaneous charges
  • Assist with the maintenance of Certificate of Insurance (COI) records (receive, route, log)
  • Receive and process fitness center applications
  • Prepare electric meter and miscellaneous service invoices for our customers
  • Coordinate customer overtime HVAC requests and parking
  • Prepare customer monthly billings for overtime HVAC & sub-metered electricity use
  • Prepare various monthly reports & identify budget variances for Property Manager’s approval
  • Assist Property Manager in managing customer move-ins and move-outs
  • Place suite and directory sign orders
  • Assist Property Manager in managing capital improvement projects
  • May participate in conducting quarterly property inspections
  • May participate in conducting monthly janitorial inspections
  • Update current Vendor lists for maintenance
  • Maintain customer contact list
  • Manager BUR process
  • Maintain card access systems and requests for assigned buildings
  • Process SmartTag Parking requests
  • Update and maintain customer Handbooks/Welcome Packages
  • Create correspondence file for new customers and maintain building files
  • Create and distribute memos to customers
  • Share in responsibilities of backing up receptionist during lunches and breaks

 Successful candidate will possess effective organization and time management skills along with strong interpersonal skills.  Candidate must be detail-oriented and analytical with excellent written and oral communication skills.  Must possess a proven record of providing excellent internal and external customer service.   Preference will be given to applicants with a BS/BA degree or industry designations.  Budgeting/reporting and 3 years’ experience in commercial property management is preferred.    Must possess strong computer skills, with Microsoft Excel experience required. 

 Equal Opportunity and Affirmative Action Employer, including Minorities/Women/Veterans/Disabilities

Send resumes to Roselle Colapietro  roselle.colapietro@highwoods.co