Coordinator for Ecclesiastical Properties - Diocese of Orlando
DIOCESE OF ORLANDO
Job Title: Coordinator for Ecclesiastical Properties
Reports To: Senior Director of Ecclesiastical Properties Services
FLSA Status: Exempt
Prepared By: Diocesan Office of Human Resources
Prepared Date: March 15, 2021
Rather, living the truth in love, we should grow in every way into him who is the head, Christ, from whom the whole body, joined and held together by every supporting ligament, with the proper functioning of each part, brings about the body’s growth and builds itself up in love.
Just as the body of Christ must function properly, so must the land and buildings comprising the various entities of the Diocese of Orlando. The Coordinator for Ecclesiastical Properties will be a key contributor to the Ecclesiastical Properties Secretariat by providing coordination and administrative report in the areas of real estate, design, construction, and facility maintenance.
Working closely with pastors, business administrators, the Office of Schools, and related entities, the Coordinator for Ecclesiastical Properties will be responsible for a variety of duties, including document management, research, data entry, meeting coordination, and implementing process improvements.
The Diocese of Orlando four core values lay the foundation for the work performed its employees:
- Authenticity: Conviction that God has called us to reflect exteriorly on the inner life of faith in our daily
- Respect: Affirmation of each person's God-given dignity and
- Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and
- Commitment: Individually and collectively, we are steadfast to the team and its
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Manage workflow for contracts, listing agreements, permit applications, and other related documents
- Manage network file folders and hard copy files
- Enter completed projects and warranty information into database system
- Maintain database of vendor certificates of insurance
- Manage the vendor qualification process
- Order surveys, lien searches, and due diligence reports
- Conduct property and demographic research
- Schedule meetings
- Create agendas and minutes for various committee meetings
- Assist with ad hoc reports and departmental projects, as needed
REPORTS TO: Senior Director of Ecclesiastical Properties Services
Pastors, Principals, Business Administrators, Office of Schools, Diocesan Real Estate, Design & Construction, and Facilities Maintenance staff.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
EDUCATION AND EXPERIENCE
Bachelor’s degree and real estate or construction administration experience preferred. Minimum of 5 years as an administrative assistant or office manager in a real estate, construction, or related firm. Must have experience in technology-based office management and office support. Has knowledge of commonly-used concepts, practices and procedures within the real estate and construction fields. Requires proven multi-tasking capabilities. Ability to effectively prioritize tasks and time demands. Proficient in Microsoft Word, Excel, Outlook, and database systems.
OTHER SKILLS AND ABILITIES
- Excellent communication and interpersonal skills required.
- Ability to manage multiple concurrent projects
- Strong analytical and problem-solving skills
- Understanding and appreciation of church related business/functions
- Ability to relate to clergy, religious, and laity
- Able to read, interpret and understand surveys, legal descriptions, construction drawings and specifications.
- Able to learn new systems and create organizational methodologies.
- Possesses valid Florida driver’s license and maintains an acceptable driving record.
- Works inside and outside of buildings.
- Works alone and in a team environment.
The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure.
The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
All resumes should be sent to Richard Baker at email@example.com