Industrial Property Administrator - JLL

Posted By: Katyann Beerbower Career Center ,

 

SUMMARY
Provides administrative support to the property to include but not limited to accounts payable, accounts receivable, contracted services and lease administration.
 
ESSENTIAL FUNCTIONS

  • Processing and coding of all accounts payable invoices at the property per established schedules.
  • Ensure invoices are paid on time and review all past due invoices to ensure proper payment has been made.  Research and request appropriate back-up from vendor if necessary.
  • Send out rent statements to tenants in sufficient time according to accounting calendar.
  • Collecting rent and ensuring accounts receivable balances are minimized at the property.
  • Providing lease administration services to the property to include but not limited to lease abstraction and lease file maintenance.
  • Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via letters.
  • Maintain spreadsheet of COI's on file that detail the insured and the policy expiration.
  • Generating contracts for services at the property per the direction and input of the General Manager.
  • Completing assigned financial reporting tasks in support of client requirements.
  • Assisting the General Manager in preparation of the annual asset plan and budget.
  • Providing quality assurance on contracted vendors as requested by the General Manager.
  • Participating in the property’s Team Emergency Response Plan and procedures.
  • Assisting in Move-In/Move-Out processes and procedures.
  • Answering telephones and greeting visitors.
  • Administering tenant relations programs, including tenant events.
  • Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to General Manager, when appropriate.
  • Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position at a real estate services office.

 
EDUCATION AND EXPERIENCE

  • High school diploma
  • Bachelor’s degree preferred
  •  Minimum of one year of administrative support experience required, including AP/AR experience and familiarity with financial statements. Property management administrative support preferred.

 
KNOWLEDGE, SKILLS, AND ABILITIES

  • Outgoing individuals with proven customer service skills.
  • Candidate must have strong computer skills with the Microsoft Office suite of products and excellent verbal and written communication skills.

Send resumes to Katyann Beerbower at Katyann.Beerbower@am.jll.com and Brittyan Caligiuri  at Brittany.Caligiuri@am.jll.com