Property Manager - The RMR Group
Overview
Overall, the Property Manager is responsible for all facets of the property(s) in his/her portfolio (approximately 7 MSF), and s/he has a responsibility to ensure the property is managed according to The RMR Group’s established procedures. The Property Manager should also have a general knowledge of all building operating systems as well as have experience managing Industrial properties.
Responsibilities
Building Operations:
- Maintain and develop written standard operating procedures for building operations.
- Ensure that mechanical/electrical system maintenance is being performed.
- Life Safety issues including proper training of building staff and a written record of all testing and alarm activations.
- Follow Risk Management guidelines as defined by The RMR Group’s Director of Risk Management.
- Ensure that tenant services are provided according to all lease documents.
- Oversee all construction/tenant improvements (including proper documentation).
- Oversee all contracts/vendors (including proper documentation).
- Implement energy management program and monitor utility usage.
- Supervise, train and motivate building staff.
- Interface with brokerage agent.
- Work with the Area Director to establish tenant relations and retention programs that are well planned and measurable.
- Build and foster tenant relationships through frequent, in-person interactions.
- Assist Area Director with the negotiation of lease renewals, extensions and expansions, and resolve issues with existing tenants.
- Develop orderly system for lease, vendor and project files.
Tenant Construction Process:
- Coordinate all construction work and its impact on the property.
- Review and approve all construction documents and specifications.
- Attend or designate an attendee to all construction meetings.
- Monitor construction project progress including project close-out, finish dates, move-in dates, budget close-out.
- Maintain summary file to include, bids, permit, Certificate of Occupancy, correspondence.
- Maintain a full set of as-built building drawings and specifications.
- Set-up and close-out Job Cost process.
Building Management Office Procedures:
- Ensure efficient, courteous and professional day-to-day operation of the management office which includes:
- Authorization processes
- Correspondence and filing systems
- Purchase of goods and services
- General office operating procedures
- Receivables/income/expense
- Service/Maintenance requests
- Specifications and bidding process
- Tenant servicing/relations
Financial:
- Responsible for all aspects of the financial stability of the property including maintaining budgets, yields, and the following:
- Budget-to-actual reports
- Accruals
- Review of recurring charges/miscellaneous billings/AP approval.
- Review of rent roll for accuracy.
- Interaction with accounting.
- Monthly Asset Report/Monthly Reforecast.
- Budget preparation.
- Capital Planning and oversight of building improvements.
- Job-cost system organization.
Qualifications
- Bachelor’s degree. Preferred course of study Business Administration, Real Estate or Accounting.
- Four to eight years’ experience in commercial real estate, industrial experience required.
- RPA or CPM designations a plus.
- Broker’s License preferred.
- Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications.
- Previous supervisory experience.
- Strong communication skills, both verbal and written, are essential.
- Excellent client service orientation.
- Exceptional organizational skills.
- Ability to work in a fast-paced, collaborative and results driven environment.
- Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications.
- Will be required to perform off site duties through the use of a personal vehicle.
- Must have a valid driver’s license.
- If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment.